Privacy Policy

Last updated: August 4th, 2025
-Updated Policies regarding Memory Chip Forge

Our Commitment to Your Privacy

Phoenix Grove Systems™ is built on principles of transparency, consent, and respect for individual privacy. This policy explains our data practices and how we balance accessibility with sustainability.

What We Collect

Contact Form

When you reach out via our contact form, we collect:

• Your name (if provided)

• Email address

• Message content

• Time/date of submission

Website Functionality

Our website platform (Squarespace) uses necessary cookies for:

• Basic site functionality

• Performance optimization

• Anonymous analytics to improve content

• No personally identifiable tracking

Information We Collect (CCPA Categories)

• Identifiers: Name, email address

• Internet Activity: Pages viewed, time spent (anonymous)

• Inferences: Content preferences based on pages visited

Sources: Directly from you, automatically from your browser Purpose: To respond to inquiries and improve our services

United Bias Healing Library (UBHL) Submissions

When you choose to share a story via the United Bias Healing Library, we collect only the information you directly submit in the form. This may include personal experiences with bias, reflection on identity, and other narrative content.

We do not collect your name, email, IP address, or any identifying metadata through the submission process. We actively encourage users to protect their privacy, including recommending the use of tools such as Proton VPN.

Submissions are stored separately from account login systems and anonymized before they are reviewed, filtered, or aggregated for analysis.

By submitting a story, you agree that your words may be:

• Reviewed by human and AI systems to ensure safety and integrity

• Used to generate anonymized insights or examples for ethical AI development

• Included in public reports or training datasets

• Used in the future for educational, research, or commercial purposes in aggregated and anonymized form only

Raw stories will never be sold or shared in an identifiable format. Submissions are stored in compliance with our highest data protection standards and are excluded from standard contact or analytics systems.

Sage Root Email Correspondence

We collect any information you submit to sage@pgsgrove.com, including:

• Email address (if provided)

• Message content

• Date and time of submission

Retention & Usage:

• Messages are stored indefinitely in Sage Root’s memory unless you request deletion. Deletion will require: a copy of the full email, date at time sent. This is needed so we can track down you exact interaction in Sage’s memory.

• We do not sell or share these messages for marketing or advertising purposes.

• Your messages may be:

  • Viewed by Phoenix Grove moderators for safety and quality review

  • Used in anonymized form for research, system improvements, or public documentation

Anonymity Notice:
If you want to remain anonymous, do not include your name, email address, or other identifying details in the message—Sage Root will still retain your words.

No Guaranteed Replies:
While we may respond promptly, due to volume and internal filtering, not every message will receive a reply.

Cookie-Light Approach

Phoenix Grove Systems™ uses only essential cookies required for basic website functionality through Squarespace. We do not use tracking, advertising, or analytics cookies that follow you across the web.

Cookies We Use

• Essential Cookies: Required for site functionality (Squarespace)

• Analytics Cookies: Anonymous usage data (if applicable)

• No tracking or advertising cookies currently used

You can control cookies through your browser settings.

Legal Basis for Processing (GDPR)

• Consent: For contact form submissions and optional communications

• Legitimate Interest: For basic analytics and site security

How Long We Keep Data

• Contact form submissions: 3 years unless you request deletion

• Analytics data: Automatically deleted after 26 months

• Email communications: Until you unsubscribe

Funding Our Mission

To keep Phoenix Grove Systems™ accessible while funding our work on ethical AI development, we may use:

• Carefully selected advertising partners who respect privacy

• Contextual advertising (based on page content, not your behavior)

• Anonymous analytics to understand what content helps most

• Transparent funding methods that align with our values

We're committed to finding the balance between sustainable operations and respecting your privacy.

Sale of Personal Information

Phoenix Grove Systems™ does not sell personal information. California residents may still opt-out of any future sale by emailing: architect@pgsgroveinternal.com

Third-Party Services

• Patreon: User accounts and payments are handled by Patreon. See Patreon's Privacy Policy

• AI Tools: Our AI tools operate through third-party platforms. We don't have access to your conversations or data within those platforms

• Future Advertising Partners: Any advertising partners will be disclosed here with links to their privacy policies

• Memory Chip Forge: Our Memory Chip Forge tool processes all data locally in your browser - we never see or store your conversations. For security purposes, we log which domains access this service to prevent unauthorized use. No personal information or conversation content is ever collected or transmitted to our servers.

How We Use Information

Contact form submissions are used solely to:

• Respond to your inquiry

• Improve our services based on feedback

• Send updates only if you explicitly opt in

Analytics data helps us:

• Understand which content is most valuable

• Improve site performance

• Make informed decisions about future content

Your Rights

Your Rights Under GDPR (EU Residents)

• Right to Access: Request a copy of your data

• Right to Rectification: Correct inaccurate data

• Right to Erasure: Request deletion of your data

• Right to Restrict Processing: Limit how we use your data

• Right to Data Portability: Receive your data in a portable format

• Right to Object: Object to certain processing

• Right to Withdraw Consent: Withdraw consent at any time

To exercise these rights, email: architect@pgsgroveinternal.com We will respond within 30 days.

Your Rights Under CCPA (California Residents)

• Request deletion of any information we have

• Opt out of any communications

• Ask questions about our data practices

• Use ad blockers (we understand and respect this choice)

• Right to know what personal information is collected

• Right to non-discrimination for exercising privacy rights

International Data Transfers

Data may be processed in the United States. We ensure appropriate safeguards through standard contractual clauses and adherence to privacy frameworks.

Children's Privacy

Our Services are not directed to children under 16. We do not knowingly collect data from children. If we learn we have collected data from a child, we will delete it promptly.

Future Considerations

As we grow, we're exploring:

• Premium ad-free membership options

• Direct sponsorships from aligned organizations

• Transparent funding reports showing how revenue supports our mission

• Privacy-preserving technologies for better personalization

Data Security

We use industry-standard security measures to protect any information collected through our contact form and follow best practices for data protection.

Contact

Questions about privacy? Email: architect@pgsgroveinternal.com

Changes

We'll update this policy as needed and note the revision date. Significant changes will be announced on our site.

Phoenix Grove Systems™ - Building Ethical AI for Human Flourishing